Privacy Policy

Schedule Maxxing ("we," "our," or "the app") is a workforce scheduling tool used by businesses ("tenants") to manage employee schedules, time off, shift trades, and attendance. This policy explains what information the app collects, how it's used, and who can see it.

Schedule Maxxing is operated by Wholeharted Wellness, LLC.

If you are an employee using this app, your employer (the business that set up your account) controls what information about you is entered into the system. We operate the app on their behalf to provide the scheduling service.

Information We Collect

• Account information: name, email address, and password (used to log in).
• Profile information: phone number, employee number, start date, job title(s), and department.
• Date of birth: collected only where needed to apply minor labor law rules (e.g. hour restrictions for employees under 18).
• Schedule data: shifts, shift trades, availability, and time-off requests.
• Attendance records: whether a shift was marked tardy or a call-off by a manager or admin.
• Profile photo: if you choose to upload one.

How We Use This Information

• To build and display work schedules.
• To process time-off requests and shift trades.
• To track attendance (tardy/call-off) at your employer's direction.
• To apply minor labor law compliance rules where applicable.
• To send notifications about schedule changes, trades, or announcements (if enabled).

Who Can See Your Information

Schedule Maxxing is multi-tenant software: each business's data is isolated from every other business using the app. Within your employer's account, your information is visible to managers and admins at your company who need it to build schedules and manage staff. We do not sell your information, and we do not share it with other companies using the app.

Data Storage & Security

Data is stored in a managed PostgreSQL database (Supabase) with row-level security policies that enforce tenant isolation, and the app is hosted on Microsoft Azure. All traffic between your device and our servers is encrypted (HTTPS).

Data Retention

We retain your information for as long as your account is active with your employer. If your employer terminates your account or requests deletion, we will remove or deactivate the associated data in accordance with their instructions.

Minors' Data

This app is a workplace tool, not a consumer service directed at children. It may contain employment-related information about employees under 18, entered by their employer, solely to support compliance with minor labor laws (e.g. permitted working hours). We do not knowingly collect information directly from children outside of an employment relationship established by a registered business.

Your Choices

To correct or remove information about you, contact your employer's administrator, or reach out to us directly using the contact information below.

Changes to This Policy

We may update this policy as the app evolves. Material changes will be reflected by updating the "Last updated" date above.

If You Enquire About Schedule Maxxing

Our enquiry form asks for your business name, your name, your email address, optionally a phone number and team size, and anything you choose to tell us. We use it only to reply to you about Schedule Maxxing. It is never sold, and it is not shared with anyone outside Wholeharted Wellness, LLC. We keep a one-way hash of the sending computer's network address for a short time to stop the form being abused, never the address itself. Ask us at the address below and we will delete your enquiry.

Contact Us

Questions about this policy or your data can be sent to wholehartedwellness@gmail.com, or raised on our support page, where an administrator at your business can also ask for an account or a business to be deleted.